Student Record Privacy Law
A cumulative record of enrollment, scholarship, and educational progress shall be kept for each student. Student records shall be maintained in a manner to insure the privacy of all records and shall not, except as otherwise herein authorized, permit any access to nor release of information therein. Students have the right to examine their own records and provision is made for the student to have copies of those records by written request and by payment of appropriate fees. Provision is also made for the student to challenge the accuracy of these records. In conformance with federal and state laws, San José City College hereby provides notice that the SJECCD Governing Board has adopted a policy, Board Policy 5040 regarding access to student records maintained by the College.
Release of Student Records. The Chancellor or Designee shall assure that student records are maintained in compliance with applicable federal and state laws relating to the privacy of student records.
Any currently enrolled or former student of the District has a right of access to any and all student records relating to him or her maintained by the district.
No District representative shall release the contents of a student record to any member of the public without the prior written consent of the student, other than directory information as defined in this policy and information sought pursuant to a court order or lawfully issued subpoena, or as otherwise authorized by applicable federal and state laws.
Students shall be notified of their rights with respect to student records, including the definition of directory information contained here, and that they may limit the information.
No instructor, official, employee, or governing board member shall authorize access to student records to any person except under the following circumstances:
- Student records shall be released pursuant to a student’s written consent.
- Directory information may be released in accordance with Board Policy, unless otherwise specified by the student.
Directory information shall include:
- Student name
- Student participation in officially recognized activities and sports, including weight, height, and high school of graduation of athletic team members.
- Degrees and awards received by students, including honors, scholarship awards, athletic awards, and President’s and Dean’s List recognition.
The following information shall be released to the federal military for the purposes of federal military recruitment: student names, addresses, telephone listings, dates and places of birth, levels of education, degrees received, prior military experience, and/or the most recent previous educational institutions enrolled in by the students.
Availability of Specific Information
The following specific information is on file at the Admissions & Records Office and/or is available to students upon request.
- The types of student records and information contained therein which are directly related to students and maintained by the institution.
- The official responsible for the maintenance of each type of record, the persons who have access to those records, and the purposes for which they have such access.
- The policies of the district for reviewing and expunging these records.
- The right of the student to access to his/her records.
- The procedures for challenging the content of student records.
- The cost which will be charged for reproducing copies of records.
- The categories of information which the institution has designed as directory information and the parties to whom such information will be released unless the student objects.
- Any other rights and requirements set forth in Chapter 1.5 (commencing with Section 15430) of Division 18.5 of the Education Code.
Students are required by law to notify the Admissions & Records Office of changes of address. Address and phone number changes should be submitted http://myweb.sjeccd.edu/. Students who are also working as employees of the college should submit address, phone and/or e-mail changes by the same procedure.
Standards and Consequences
- Cumulative GPA below 2.0 after attempting at least 12 semester units of letter grades – Consequence: Academic Probation
- 50% or more of 12 or more semester units attempted recorded as “I”, “W”, or “NC” and/or "NP" – Consequence: Progress Probation
- Cumulative GPA of less than 2.0 in the next terms of enrollment after being placed on Probation – Consequence: Academic Dismissal
- 50% or more of units attempted recorded as “I”, “W”, “NC” and/or "NP" in the next two subsequent terms of enrollment after being placed on Probation – Consequence: Progress Dismissal
- Consistent failure to submit or perform assigned work – Consequence: Dismissal from the class or college.
Standards and Consequences
- At the discretion of the instructor, a student may be dropped from a class if the number of times absent exceeds the number of times the class meets in a week during 16-week semester.
- Students should also be aware they may be dropped from a class if they do not attend the first class meeting.
Parking of Vehicles
Any violation or violations of law, ordinance, regulation, or rule regulating or pertaining to the parking of vehicles in District parking lots shall not be cause for the suspension or expulsion of a student, excepting violations which are disruptive to the educational programs of the district.